Privacy Policy

4.6 To comply with our legal obligations or to exercise legal claims

4.6.1 We may process your personal data in order to comply with legal obligations ac-cording to legislation which is applicable to our operations and organisation, or to comply with a decision by public authority or court which requires us to keep and process your personal data.

4.6.2 We may also process your personal data because you, the ViaCon Group or af-fected third party shall be able to establish, exercise or defend a legal claim, for example upon forthcoming or ongoing dispute.

5. From where do we collect your personal data?

We process personal data which are collected directly from you as well as personal data which are collected via use of cookies and other similar technologies.

6. What happens if you do not want to share your personal data with us?

It is possible that the functionality of our Website becomes limited and does not work as you may expect if you choose to not accept cookies or our use of other similar technologies.

7. How we share your personal data

Access to your personal data is limited to parties which needs access in order to fulfil the purposes described under Clause 4 above. We will share your personal data with the following parties in order to fulfil the stipulated purposes under Clause 4 above:

(a) Suppliers of IT-services and analytic tools for our Website. We use third party suppliers in order to manage parts of our business. We may share personal data with these suppliers in connection to them providing services to us. Whenever using suppliers, we establish data processor agreements as well as take other adequate measures in order to make sure that your personal data is processed in a way that conforms with this Pri-vacy Policy;

(b) Business partners. We may share your personal data with third parties with whom we transact or collaborate with to provide, purchase and deliver products, solutions or services and/or third parties with whom we seek to

develop and deliver new or improved products, solutions or services with; and,

(c) Companies within our corporate group. We may share your personal data with companies within our corporate group. If we share your personal data with companies within our corporate group, we will make sure that your personal data are being processed in a way that conforms to this Privacy Policy.

8. Will we transfer your personal data outside of EU/EEA?

We may transfer your personal data to countries outside of the European Union (“EU”)/European Economic Area (“EEA”). If the European Commission has not issued a decision that the country to which your persona data are transferred has an adequate level of protection for your personal data, then we will provide a de-scription of what safeguarding measures we have taken and what lawful basis we base the transfer upon in order to ensure that the transfer of your personal data is done in accordance with European data protection legislation. Please contact us by sending us a written notice to the contact details featured in the end of this Privacy Policy if you want to have more information about whether we have trans-ferred your personal data outside of EU/EEA, what countries we have transferred your personal data to and what safeguarding measures we have taken to protect the transfer.

9. Your rights as data subject

9.1 In this section we describe your rights under applicable European data protection legislation. You will not be charged if you want to exercise your rights and you can exercise them by contacting us via the contact details set out above. Do not hesi-tate to contact us if you have any questions regarding your rights.

9.2 Please note that we will always do an assessment of a request of exercising a right in order to determine whether the request is legitimate. Not all rights listed below are absolute and there are exemptions which can be valid.

9.3 Your rights are the following:

(a) Right of access. You have the right upon request to get a copy of your per-sonal data which we process and to get complementary information regard-ing our processing of your personal data.

(b) Right of rectification. You have the right to have your personal data rec-tified and/or complemented if they are wrong and/or incomplete.

(c) Right to erasure. You have the right to request that we erase your personal data without undue delay in the following circumstances:

(i) the personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed;

(ii) you withdraw your consent on which the processing is based (if appli-cable) and there is no other legal ground for the pro-cessing;

(iii) you object to our processing of personal data and we do not have any overriding legitimate grounds for the processing;

(iv) the processed personal data is unlawfully processed; or

(v) the processed personal data has to be erased for compliance with le-gal obligations.

(d) Right to restriction. You have the right to restrict the processing of your personal data in the following circumstances:

(i) You contest the accuracy of the personal data during a period enabling us to verify the accuracy of such data;

(ii) the processing is unlawful and you oppose erasure of the personal data and request restriction instead;

(iii) the personal data is no longer needed for the purposes of the pro-cessing, but are necessary for you for the establishment, exercise or defence of legal claims; or

(iv) you have objected to the processing of the personal data, pending the verification whether our legitimate grounds for our processing over-ride your interests, rights and freedoms.

(e) Right to data portability. If your personal data has been provided by you and our processing of your personal data is based on your consent or on the performance of a contract with you, you have the right to receive the per-sonal data concerning you in a structured, commonly used and machine-readable format in order to transmit these to another service provider where it would be technically feasible and can be carried out by automated means.

(f) Right to object. You have the general right to object to our processing of your personal data when it is based on our legitimate interest. If you object and we believe that we may still process your personal data, we must demon-strate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defence of legal claims.

(g) Right to object to direct marketing. You have the right to at any time object to processing which is done for the purpose of direct marketing. If you object to such processing, we will no longer process your data for such pur-poses.

(h) Right to withdraw consent. When our processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. Please note that the lawfulness of any processing based on your con-sent before its withdrawal is not affected by the withdrawal.

10. Complaints to the supervisory authority

If you believe that our processing is performed in breach of applicable data pro-tection legislation, we encourage you in first hand to contact us in order for us to oversee your complaints. You also have the right to file any complaints you may have regarding ViaCon Group’s processing of your personal data to a supervisory authority.